Who can make a claim?
Anyone can make a public disclosure request.
Public documents subject to disclosure
These are documents, drawings, photographs, magnetic tapes, etc. that were created or obtained by employees in the course of their duties after Heisei 12/10/1, and for which procedures such as approval and inspection have been completed.
However, we will also make public documents that were created or acquired before Heisei 12/10/1 available to the public as much as possible (excluding designated historical documents).
In addition, documents, drawings, photographs, magnetic tapes, etc. that employees created or obtained in the course of their duties after Heisei 7/4/1 and that are held organizationally by Ube City Bus are subject to the law, regardless of procedures such as approval or disclosure.
Forms for requesting disclosure of public documents
Notification of decision to publish
We will decide whether or not we can disclose the information within 14 days from the date of receipt of your request (or within 60 days if there are unavoidable reasons) and notify you in writing.
How to publish
Public records will be made public at the date, time and place specified in the notice of decision.
There is no charge for viewing public documents, but if you request a copy of the document, you will be charged a certain fee per copy. If you wish to have the copy mailed to you, you will be responsible for the postage costs.
Costs for requesting copies of official documents
Monochrome
Paper size | Amount of money |
Up to A3 size | 10 yen |
Over A3 size up to A２ size | 40 yen |
From A2 to A1 size | 60 yen |
From A1 to A0 size | 100 yen |
Anything larger than A0 size | A0 size fee plus 1.2 yen for every 1.2m over 140m in length |
Color
Paper size | Amount of money |
Up to A3 size | 10 yen |
Over A3 size up to A２ size | 80 yen |
From A2 to A1 size | 120 yen |
From A1 to A0 size | 200 yen |
Anything larger than A0 size | A0 size fee plus 1.2 yen for every 1.2m over 190m in length |
Scope of disclosure
In principle, public documents are made public; however, in order to protect personal privacy and other interests, public documents containing the following information may not be made public:
■ Information that cannot be disclosed due to legal provisions, etc.
■ Information about an individual that can identify a specific individual
■ Information that is deemed to be detrimental to the business activities of individuals or corporations
■ Information that, if made public, may endanger the protection of human life or body or other public safety
■ Information that is deemed to cause significant disruption to decision-making regarding business operations if made public
■ Information that, if disclosed, may undermine the purpose of the business or seriously impede the smooth and proper execution of the business.
■ Information that, if disclosed, could seriously damage cooperative relations or trust with the government or other parties
Request for examination
If you are dissatisfied with the decision not to disclose the information, you can request a review. When a review is requested, the Ube City Information Disclosure Review Board will be consulted and the decision on whether to disclose the information or not will be made again, respecting the recommendation.
